Does Your Time Clock Admin Need to Punch In and Out?

When you first create your time clock software company database, you're also required to create an administrative user account. This time clock administrator account is not automatically added to the time clock list for punching in and out. So if this initial admin user needs to use the time clock to punch in and out, you'll need to add them to the list. We don't recommend creating a second non-admin user with the same name to use when clocking in and out because that could be confusing. Instead, you'll want to add the admin user to a display group.

Go to Configure, then Users, select the admin user name and click Groups. Select the display groups that you'd like the admin user to be a part of, like TimeClock Users. Now the name of the admin user will appear on the In/Out Board list so they can clock in and out like everyone else.

Jeff
Tier 2 Tech Support
Redcort Software, Inc.

Tracking HR Compliance and Employee Discipline

Employee time clock software is a great way to keep track of your employee HR compliance and discipline issues. You can centralize just about any kind of employee related information. This includes things like wage history, annual review dates and outcomes, safety and other job related training, dates and types of professional credentials or certification, and dates of disciplinary actions. And since only an administrator can access the Users Configure panel, you know this sensitive information is always electronically secure.

Launch your Virtual TimeClock software, turn administration on and go to Configure, and then Users. Select a user and click the Notes tab.

Jeff
Tier 2 Tech Support
Redcort Software, Inc.

Turning On Time Clock Administration

Both time clock software managers and time clock administrators need to turn administration on in order to perform administrative functions. When you first created your time clock company file, you were asked to create a program administrator. The time clock administrator has full access to all program functions and features. You can create additional time clock administrators, but they will also have unlimited access.

Time clock Managers are able to edit employee timecards and do other administration functions when they turn administration on, select their user name, and enter their password. What functions and features managers have access to is set up within the Display Groups configure panel.

When you choose Turn Administration On from the File menu, a dialog opens that asks if you want to turn on administration features. If your name is not displayed, then click on the name that is displayed to reveal a list of time clock managers and administrators. Now select your name and enter your password to open the time clock administration window so you can perform the administrative functions that have been assigned to you.

A quick way to verify who is set as an active time clock administrator or manager is to choose Security from the Configure menu. This control panel will show who has administration access without having to check each user one by one. Only time clock administrators can open the Security control panel.

Remember to turn administration off when you're all done so your time clock security won't be compromised.

Angie
Technical Support Team
Redcort Software, Inc.