Thursday, July 28, 2011

Time Clocks At Multiple Locations

There are a couple of options when deciding how to deploy time clock software at multiple business locations. There's really no right or wrong answer, it just depends on your business needs and how you plan on utilizing the time clock.

Networked Time Clocks
The first deployment option is to network time clocks at the two locations together. This option is best if:

  • You need to monitor when employees come and go from either location.
  • You want 1 time card per employee, even if they work at both locations.
  • You need weekly overtime totals to be calculated on the total time worked at both locations.

Stand Alone Time Clocks
The second deployment option is to put two separate time clocks at the two locations. This option is best if:

  • You have unreliable Internet service at either location.
  • You pay employees from different cost centers so you need 2 separate time cards per employee, even if they work at both locations.

Contact us if you'd like to discuss time clock deployment and licensing options in more detail.

Jeff Morrow
Virtual TimeClock Product Specialist
Redcort Software

Friday, July 22, 2011

Different Pay Rates for Different Jobs

It's not unusual for employers to pay workers a different wage based on the job they're performing. A common example occurs in the restaurant business. An employee may get paid a different wage depending on whether they're waiting on tables, hosting, or part of the catering crew. We see the same thing with some of our dental time clock users. An employee may earn one rate when acting as a dental assistant and a different rate when working as a dental hygienist. What you need to know from your time clock software is how many hours were spent performing each role. It's up to your payroll software to handle the rest.

The first thing you'll want to do is set up a different activity for each of the roles you need to pay at a different wage. In Virtual TimeClock, go to the Lists menu and choose Activities. Give each new activity a name that will be easy to recognize for workers when clocking in. The second thing you'll want to do is set up the pay rates for those same activities in your payroll software for each employee.

That's all it takes. Now your time clock software reports will have a breakdown of hours for each activity that can be quickly entered into your payroll system.

Technical Support Team
Redcort Software

Thursday, July 14, 2011

Changing Time and Date Formats in Windows

No matter where you're at in the world, it's almost guaranteed you see things in a slightly different way than everybody else. There are regional variations for how we view time, dates, and even currency. Virtual TimeClock has the flexibility to display all of these elements exactly the way you want to see them. No wonder we have time clock software users in over 50 countries!

Virtual TimeClock relies on your computer's settings to know how to display dates and time in the main time clock window and timecard reports. Here's how to make changes to your date and time formats on Windows 7.

  1. Choose Control Panel from the Start menu.
  2. Click Clock, Language, and Region.
  3. In the Region and Language section, click Change the date, time, or number format and make the desired changes.
  4. Now just quit and restart your time clock to see the new format changes.

Blair Crump
Technical Support Team
Redcort Software

Thursday, July 7, 2011

Setting a 24 Hour Clock on Mac

We often get asked how to change Virtual TimeClock to display in military time, or a 24 hour clock. It's easy to to do once you know how your time clock software renders time. Virtual TimeClock uses the same date and time format settings that your computer does. This means that in order to display a 24 hour clock, you'll need to set your computer to do the same. Here's how to change your time format on Mac OS X.

  1. Open System Preferences from the Apple menu.
  2. In the Personal section, click Language & Text.
  3. Click the Formats tab.
  4. Click the Customize button in the Times section.
  5. Click on the hour button and choose the time format you want.
  6. Now just quit and restart your time clock to see the new format changes.

Blair Crump
Technical Support Team
Redcort Software