In/Out Board Display Columns

If you're using the In/Out Board interface with your time clock software, there's an additional configuration setting that allows you to set what list columns get displayed. The columns you can optionally remove are Entry Date, Entry Time, New Messages, and Status. This allows you to take advantage of the real-time monitoring of whether employees are clocked in, out, at lunch, or on break without displaying some of the more personal information of when they started those activities.

I had a customer recently who removed some of the list columns so they weren't visible in user mode but then didn't want those same columns missing in admin mode. He wanted the managers to have the full in/out board when they turned on administration. Here's what we did so he could have the minimum amount of columns displaying in user mode and all of the columns displaying when the managers logged in.

We left the current display group with the columns removed alone and created a new one. We called the new display group something like "TimeClock Users - Managers", set it to the In/Out Board interface, and left all of the list columns selected. Next, we removed the managers from the original display group and added them to the new display group.

Now when managers walk up to a user time clock, the list columns are removed but when they turn on administration with their manager passwords, all of the list columns are displayed.

Jeff
Tier 2 Tech Support
Redcort Software, Inc.

Does Your Time Clock Admin Need to Punch In and Out?

When you first create your time clock software company database, you're also required to create an administrative user account. This time clock administrator account is not automatically added to the time clock list for punching in and out. So if this initial admin user needs to use the time clock to punch in and out, you'll need to add them to the list. We don't recommend creating a second non-admin user with the same name to use when clocking in and out because that could be confusing. Instead, you'll want to add the admin user to a display group.

Go to Configure, then Users, select the admin user name and click Groups. Select the display groups that you'd like the admin user to be a part of, like TimeClock Users. Now the name of the admin user will appear on the In/Out Board list so they can clock in and out like everyone else.

Jeff
Tier 2 Tech Support
Redcort Software, Inc.

Tracking HR Compliance and Employee Discipline

Employee time clock software is a great way to keep track of your employee HR compliance and discipline issues. You can centralize just about any kind of employee related information. This includes things like wage history, annual review dates and outcomes, safety and other job related training, dates and types of professional credentials or certification, and dates of disciplinary actions. And since only an administrator can access the Users Configure panel, you know this sensitive information is always electronically secure.

Launch your Virtual TimeClock software, turn administration on and go to Configure, and then Users. Select a user and click the Notes tab.

Jeff
Tier 2 Tech Support
Redcort Software, Inc.

Registering Networked Time Clocks

Virtual TimeClock Network Edition is a client-server based time clock system that allows you to run time clocks on multiple computers. Licensing is based on the number of computers that need to run the time clock software, not the number of users. This allows you to deploy time clocks on individual computer workstations or as time clock kiosks that allow a group of employees to clock in and out from a particular computer.

When you receive your Network Edition license email from us, it will have a Program License Key and a Client License Key. You only have to enter your registration information one time. The most common place to register your employee time clock software is from the Help menu of one of your time clock clients. This will update the time clock server so you DO NOT need to enter the license information on the other time clock clients. You can also register your time clock software from the Licenses panel of the Virtual TimeClock Server Manager.

Jeff
Tier 2 Tech Support
Redcort Software, Inc.