Time Clock for Second Location

Growth is a good thing, especially if it means your business is expanding. Virtual Time Clock is flexible enough to grow with your business. I often talk to business owners who are opening a second location and want to know what they need for an employee time clock. We go through several questions to come up with the best solution.

1. Is the second location a separate business entity? A good clue is if it has a unique tax ID. If it does, you may want to run another Pro Edition that's independent of the time clock at the original location.
2. Will employees be working at both locations? This is an important question because if employees work at both locations, you'll want a single employee time card. Otherwise, weekly overtime totals won't be correct. This means the best solution would be networked time clocks.
3. How's the Internet access? If both locations have stable Internet then the Network Edition is the way to go. If not, it might be less frustrating to go with stand alone time clocks.

Just asking these simple questions about your business will help determine which time clock will best meet your time & attendance needs.

Jeff
Tier 2 Tech Support
Redcort Software, Inc.

Rest and Meal Period Confirmation

Virtual TimeClock allows you to customize the signature line text on your employee time cards to specifically address your legal responsibilities as an employer. Here are some examples time clock software customers have shared with us in the past. Employers shouldn't use these or any other statements for their employee time cards without the advice of their legal counsel.

Rest Period Confirmation
I understand that I am entitled to rest periods each workday at the rate of 10 minutes net rest time for each four hours of work or major fraction thereof.  I hereby certify and declare that I have received all my rest periods in accordance with this requirement during each workday that occurred within the pay period covered by this time card.

Meal Period Confirmation
I understand that I am entitled to a meal period whenever I work more than five hours in a workday.  I hereby certify and declare that I have received all my meal periods in accordance with this requirement during each workday that occurred within the pay period covered by this time card.

General Time Acknowledgement
I hereby certify and declare under penalty of perjury that (1) I have received all the rest periods and meal periods that I was legally entitled to on each workday within the pay period covered by this time record, (2) this time record fully and accurately reports all the time that I have worked during the covered pay period, and (3) I am making this declaration freely and voluntarily.

To change your time card confirmation statement, go to Configure, then Report Writer, select your employee time card and click Signature Text.

Jeff
Tier 2 Technical Support
Redcort Software, Inc.

Electronically Sign Time Cards with Preview

Virtual TimeClock allows you to save employee time cards as a PDF so you can store them electronically or email them as an attachment. Mac OS X Preview will even let you electronically sign PDFs. Using your Macs built-in iSight camera to capture your signature, Preview will let you create an electronic signature which can then be used to sign PDFs of your employee time cards. This works in OS X Lion and Mountain Lion. Here's how:

1. Launch Preview, and from the Preview menu select Preferences.
2. Click on Signatures and then Create Signature.
3. Sign a piece of white paper and hold it up to the camera so it looks straight on the blue line and watch the Signature Preview pane until you're satisfied.
4. Click on Accept to capture the digital signature.
5. Open the PDF of your employee time card.
6. Click on the Annotations button (pencil icon) followed by the Signatures button.
7. Now click where you want the signature to appear.

Jeff
Tier 2 Technical Support
Redcort Software, Inc.

Electronically Sign Time Cards with Adobe

Saving employee time cards as a PDF makes it easy to store them electronically or email as an attachment to managers or your payroll processor. Adobe Reader X will even allow you to electronically sign PDFs. You can type your name, draw your signature, or place an image of your signature on a document. The signature becomes part of the PDF. Here's how:

1. Open the timecard you've saved as a PDF.
2. Click the Sign icon in the toolbar to open the Sign pane.
3. To add text, such as the date, click Add Text in the I Need To Sign panel. Click in the document where you want to add the text, and type.

4. In the Sign pane, click Place Signature.

5. In the Place Signature dialog box, choose how you want to place your signature. You can choose to type, draw, or import a signature. Reader uses that signature on future PDFs you sign.


6. When you are satisfied with your signature, click Accept.
 To use an image, click Browse and locate your signature file.
7. Click in the PDF where you want to place your signature.
8. When the document is complete, click Done Signing in the Sign pane.

Jeff
Tier 2 Technical Support
Redcort Software, Inc.