Selecting Report People & Dates

One of the first changes you’ll notice when viewing reports in Virtual TimeClock ‘13 is that you’re not asked ahead of time to pick what users and dates you want to run the report for. Once you select a report, it will automatically display with all the users for the display group for the current payroll period. This saves you steps and the report runs faster. To change your report selection, just click the People & Dates icon on the new report preview toolbar.

If your timecard always runs with past dates, then you need to update your payroll period settings and remember to close those payroll periods! Go to Configure and Payroll Period to bring your payroll period current.

Jeff
Technical Support Team
Redcort Software, Inc.

Port Mapping in Mountain Lion

There were some changes to the AirPort Utility in OS 10.8 Mountain Lion. Here are the steps to use when configuring your AirPort Extreme for remote time clock connectivity under Mountain Lion.


Open the Airport Utility. This is usually found in the Utilities folder in Applications.

Select your Airport Base Station.

Click the Network tab, under Port Settings click +.

Leave the description blank. Enter 56777 for both the public and private TCP ports (if the settings won't save, go ahead and enter 56778 for both the public and private UDP ports as well). Enter the IP address of the time clock server computer as the Private IP Address.

Now you're ready to connect your time clock at another location or from home to the time clock server over the Internet.


Angie
Technical Support Team
Redcort Software, Inc.

Does Paid Leave Count Towards Weekly Overtime?

We often get asked if paid leave counts toward weekly overtime calculations. Well, that depends on whether you want it to or not. By default, any paid leave time (vacation, sick time, holidays, etc.) does not count as hours worked for the calculation of weekly overtime. We've found this to be the way most businesses want and expect their time clock software to work. For example, if someone works 35 hours in the week and also gets paid for an 8 hour holiday, their timecard would show 35 regular hours and 8 hours paid leave.

However, there is a seldom used setting that causes leave hours to count towards weekly overtime calculations. Turn on administration, click Configure and Overtime. Click Overtime Preferences in the toolbar.

Now if someone works 35 hours in the week and also gets paid for an 8 hour holiday, their timecard would show 40 regular hours and 3 hours weekly overtime.

Jeff
Technical Support Team
Redcort Software, Inc.

Tracking Attendance for Salaried Employees

There are a number of reasons you may want to have your salaried employees use your time clock software. We've talked about them before in past time clock support blogs. Some businesses want salaried employees just to clock in so they have a record that they worked that day, but they don't need them to clock out for lunch or at the end of their work day. An easy way to handle this scenario is to set up a new shift with an auto clock out rule and assign it to the daily schedule for each salaried employee. That way, you'll have a record of salaried employee attendance without inconveniencing them by having to use the time clock more than once a day.

Jeff
Technical Support Team
Redcort Software, Inc.

Viewing Time Clock User Passwords

The ability to view user passwords was removed in Virtual TimeClock ‘12 because we had a number of educational and governmental agencies that were failing security audits because of it. We’ve found that employees who use the time clock multiple times each day rarely forget their password. If they do, an admin user just needs to create a new one for them.

Here's a thought if you really want to store viewable user passwords in your employee time clock software. Use the Notes panel of the user record. Then if someone forgets their password, just go to Configure, then Users and look at the user notes. Although you can print the user notes if you have administrative access to user configuration, they don't appear on any program reports.

Jeff
Technical Support Team
Redcort Software, Inc.