Closing Your Payroll Periods

Things have been a bit hectic around here with the successful launch of Virtual TimeClock '09 Release 3, but it's been well worth it with the exciting response we've received to the new features.

With helping some of our customers upgrade their time clock software over the last couple of days, I'm reminded of the importance of closing payroll periods in Virtual TimeClock. Closing a payroll period allows Virtual TimeClock to total and save the hours, overtime, and gross wages for all workers using the current payroll settings, and advance the current payroll period to the next payroll period using your current payroll cycle settings.

If you run timecard reports and see any hours that are not totaled, make sure your payroll period is current.

Jeff Morrow

Redcort Software

Moving Your Time Clock Software

I hate moving. Packing, unpacking, don't scratch the furniture! We've made it much easier to move your Virtual TimeClock software to a different computer by using the backup and restore function that's built right in. Visit the FAQs on our website for step-by-step instructions.

Just remember that Virtual TimeClock remembers all Clients that have ever connected to the TimeClock Server, so you'll need to remove the registered Client that's no longer in use if you're running the Network Edition and need to move a Client.

Alright, back up the U-Haul!

Jeff Morrow

Redcort Software

Cross Platform Time Clock Software

As Apple Macintosh computers continue to gain popularity, it's becoming more and more common to talk to businesses that have a combination of Mac and PC computers on their network.

I was just asked again this morning if you can run a Mac TimeClock Server with a combination of Mac and PC TimeClock Clients. As far as I know, Virtual TimeClock is the only employee time and attendance system designed to run natively on both Mac and PC computers. So yes, network any combination of Mac and PC time clocks together (using either platform as the TimeClock Server), even over the web!

Jeff Morrow

Redcort Software

Emailing Timecards

Just got off of the phone with one of our Canadian neighbors. She wanted to know how to email her timecards. Before you can email your timecards as an attachment you need to save them as a PDF.

On a Mac, saving a print job to a PDF is a standard selection in the print dialog. On Windows, I've used a free tool in the past called PDFCreator with success. I'm sure there are others available as well.

Jeff Morrow

Redcort Software

Exporting Your Time Clock Data

Questions about exporting timecard data seem to come in waves, so grab your surf board and let's talk about it.

You can export your time clock software data to a tab or comma separated text file. This means you can open and edit the data in any common text editor or spreadsheet software (like Excel or Numbers). You can also export directly to CheckMark Payroll.

If your payroll or accounting software supports text file importing (many do), then you're all set. Just choose Export from the File menu to get started.

Cowabunga!

Jeff Morrow

Redcort Software

Support Blog Inauguration

Hi, my name's Jeff, but my colleagues around here call me the time clock software guru. That's because 1) I've got that far away introspection look on my face most of the time, and 2) they know I've got the answers to most of their Virtual TimeClock software questions.

My intent is to use this blog to answer common customer questions related to life, liberty, and the pursuit of time and attendance software! So check back often for tips & tricks to help you use Virtual TimeClock more effectively.

Jeff

Redcort Software